- Don’t show your organizational weaknesses to the customer. You may be siloed, but that shouldn’t make it difficult for the customer.
- Make sure your support people actually know what they’re doing. The solution set should not include “making something up so the customer will go away.”
- Customers expect your service to equal those of other providers. Admitting that you’re not Amazon just reinforces this notion.
February 1, 2016 by Leave a Comment
I just got off the phone from a 40 minute phone call with an insurer that provides benefits to my family. I won’t name the company, as that is not the point of this blog post, but I thought I would share my experience. I am certainly hopeful that this could not happen at any of the companies for which our readers work. The same insurer handles my Group life and Dental coverages. It is a well-known company. I had previously registered for their website, so I logged on to print my new dental card, so I could get all seven of us to the dentist. When I logged on, it only showed my Life coverage, but not dental. Nothing on the site let me add it, so I resorted to the next best thing. I called. The wait was about what I expect – about 10 minutes – before they actually connected me to a person. After providing my entire life history (or at least it felt that way), to validate I am who I am, the customer service rep banged away at her keyboard for a solid 5 minutes before declaring that she could not send me id cards – that my account did not allow it. Getting beyond the fact that this is simply silly, she transferred me to web support. Back in the queue for another 10 minute wait, I finally spoke to a helpful gentleman who could set me up to access my dental account. Except he couldn’t. First, he explained that I had to have a second web account to view Dental. Apparently the siloed nature of their organization spilled over to their customers (Strike one). Then after being on hold for another 5 minutes, he came back to let me know that he could not set me up because my employer did not allow us to have an online account. Even when assured that my colleague DID have allow web accounts, he stuck with his guns. I tried, repeatedly, to convince him that my company would not have made that decision (Strike two). I finally gave up, ended the call and emailed our internal benefits coordinator. She responded that all I had to do was register for the site again, using a second email address. Naturally, this worked, contrary to what the insurer repeatedly told me (Strike three). Now, why did I title the blog as I did? Because my experiences with my insurer are not unique. I recently had trouble returning an online order from a major big box home improvement store. They wanted everything short of my first born to allow me to return a defective product. I had to jump through many hoops and take the product back to their local store. To make it worse, they wouldn’t be able to replace it. I’d have to order it again, and, by the way, the price went up $120. During that call, I commented that their service was complicated and poor and paled in comparison to Amazon. To which he replied: “Well sir, we’re not Amazon.” No, no you’re not. And I haven’t ordered anything else from them either, but Amazon gets my business regularly. The moral of the story? Oh there are so many: